Job Description:

• Oversees entire program communication with internal and external stakeholders.

• Plans, coordinates, arranges, leads and reports on meetings and workshops with key stakeholders.

• Tracks progress, conducts analyses, as well as prepares for and facilitates project meetings.

• Leads goal-planning, setting, and implementation across teams, ensuring individual and team alignment with organizational priorities.

• Develops detailed work plans, schedules, project estimates, resource plans, and status reports.

• Coordinates reporting of project documentation and deliverables.

• Ensures project deliverables are completed according to both internal and stakeholder timelines, and notifies project leadership when project timelines are at risk, and works with team members to ensure successful project completion.

• Uses in-depth knowledge and experience to administer the delivery of services to program participants and/or beneficiaries such as communicating with program sponsors and academic advising for undergraduate students.

• Develops and communicates program priorities and performance standards and assesses operations using these criteria. Plans and conducts quality assurance reviews and recommends changes as appropriate.

• Acts as a resource for a project team and provides analytical guidance. Interprets complex project issues and provides analytical guidance to a project team.

• Assist with hiring and onboarding new members of the team and incorporating them into the project infrastructure.

• Assists with other administrative tasks as needed.

• Develop and directly lead implementation of the community outreach programs across site locations with little to no oversight.

• Build partnerships with the Summer Institute in Computational Social Science (SICSS), Chicago Public Schools, The University of Chicago College Readiness, and other internal and community organizations to create pilot programs to expand participation in science and technology and integrate research with education aims.

• Facilitate collaboration and knowledge transfer between researchers and policymakers, working with the University of Illinois - Chicago Electronic Visualization Lab who will create dashboards and broaden impacts of this research

• Build an annual workshop and set of events in coordination with the School of the Art Institute (SAIC) on topics dealing with AI, with an aim to make AI less scary. This partnership will help build public engagement with the project.

• Track success of these outreach programs, gathering data about the participants and share outcomes with the project leadership.

• Creates and monitors communication strategy for internal and external stakeholders.

• Plans, develops and disseminates information designed to keep the public informed.

• Responsible for managing the public-facing communication on websites and social media.

• Establishes and nurtures relationships with key partners in governments, non-profits, foundations, multilateral aid agencies, and the private sector, fostering collaborative initiatives and education programs.

• Collaborate with the PI and Co-PIs to advance multi-year partnerships and strategic collaborations aligned with project priorities.

• Provides logistical and administrative support to ensure successful implementation of programs and events.

• Provides specialized professional expertise in program management. Implements plans for educational programs and initiatives and acts as a liaison between the program and program participants.

• Plans and develops program objectives and/or content. Researches and identifies trends and needs and establishes program directions accordingly.

• Performs other related work as needed.

Preferred Qualifications

Education:

• Masterâ™s Degree in science or technology or computational social sciences.

Experience:

• At least 7 years experience building outreach programs for STEM and community building.

• Extensive experience facilitating technical discussions, as well as the ability to synthesize, summarize and generate insight from large amounts of complex data and information.

• Experience working in non-profit or university research organization.

• Experience working and communicating effectively with stakeholders from various backgrounds and specializations.

• Demonstrated record of success in developing and maintaining strong working relationships with faculty, staff, administrators and other internal and external partners.

• Demonstrated record of managing large, complex initiatives with high-impact results.

• Ability to prioritize multiple projects and independently follow through with detail on general, and sometimes ambiguous, instructions for projects.

• Strong written and verbal communication skills are crucial for developing relationships within the University and with external stakeholders.

Technical Skills or Knowledge:

• Experience in building outreach for STEM education and community partnerships, with experience working in Chicago neighbors.

• Experience in managing outreach programs within National Science Foundation projects.

• Experience building art and science outreach programs for sponsored projects.

Preferred Competencies

• Capacity for creative, proactive thinking and administrative innovation to maximize project outcomes.

• Ability to facilitate group decision-making processes and foster an environment of healthy team idea exchange and collaboration.

• Ability to facilitate technical discussions, as well as the ability to synthesize, summarize and generate insight from large amounts of complex information.

• Strong background in stakeholder engagement, including collaboration with government entities, non-profits, foundations, multilateral aid agencies, and the private sector.

Working Conditions

• Eligible for hybrid work.

• This at-will position is wholly funded by contractual grant funding, which is renewed under provisions set by the grantor of the contract (NSF). Employment will be contingent upon the continued receipt of these grant funds and satisfactory job performance.

Application Documents

• Resume (required)

• Cover letter (required)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

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