Scheduled Hours

37.5

Position Summary

Position performs purchasing/accounting functions for the Biology Department. Set-up blanket orders and maintenance agreements. This position processes invoices, purchase orders and interdepartmental charges for a large research and teaching department.

Job Description

• Input all purchase orders, blanket orders, free Balance and Change orders in an accurate and timely manner.  Obtain price quotes, place emergency orders, handle change orders, communicate with vendors, interact with auditors, maintain files, and provide PIâ™s with Purchase order copies. Order supplies and equipment, making price and specifications comparisons. Coordinates ordering and handles problems concerning material received.  Maintain Access Data base for key distribution and tracking for over 425 rooms located in seven buildings.  Review monthly procurement card transactions.
• Acts as a liaison between vendors, departments, Purchasing and Accounts Payable.  Ensure compliance with governmental and university regulations. 
• Process Maintenance contracts on equipment for faculty and the department.  Work with vendors and PIâ™s to have routine maintenance performed and period repairs conducted. Maintain an excel listing of all maintenance agreements. Confirmation that invoices are matched correctly and that they adhere to Washington University and government guidelines.

• Resolve related accounts payable problems with Vendors, WU Accounts Payable and Purchasing in an accurate, timely manner.  Ensure compliance with all regulatory and university requirements.   

• Enters online documents in AIS such as check requests, and Interdepartmental Orders in accordance with university and government regulations and policies.  This includes maintaining up-to-date listings of several accounting lists for the department of Biology. Assist in stockroom operations and perform receiving duties as necessary.

• Manages the internal invoice review process ensuring vendors, consultants and participants are paid within contractually established timeframes. Maintains files, varied accounting reports and purchasing documentation.

• Manages copier code listing, issues copier codes, maintains email address for scanning documents on the department copiers. Create recharge center monthly billings for the department copiers.

• Perform other duties as assigned.

Working Conditions:

Job Location/Working Conditions

• Normal office environment

Physical Effort

• Typically sitting at a desk or table

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications:

No specific certification is required for this position.

Work Experience:

Office, Payroll, Accounting, Or Business (2 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Preferred Qualifications:

• Experience in higher education administration.
• Ability to learn new software systems and technology skills.

Preferred Qualifications

Education:

No additional education beyond what is stated in the Required Qualifications section.

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

Relevant Experience (3 Years)

Skills:

Accounting Journal Entries, Budgeting, Communication, Deadline Management, Detail-Oriented, Developing Creative Solutions, Financial Review, Fund Accounting, High Accuracy, Higher Education Administration, Highly Resourceful, High Reliability, Invoices, Microsoft Excel, Microsoft Office, Organizing, Reconciliations, Self Motivation, Software Technologies, Sound Judgment, Time Management, Travel Expense Reports, Workday, Working Independently

Grade

G07-H

Salary Range

$19.29 - $29.91 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weâ™ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

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