Career Center

University of California Irvine

Event Venue Coordinator


Updated: Oct 11, 2023
Location: Irvine-Campus
Job Type:
Department: BEALL Applied Innovation Admin



Job Opening ID: 56657

Reports To: event manager

Working Title: Event Venue Coordinator

Department: BEALL Applied Innovation Admin

Bargaining Unit: 99

FLSA: Non-Exempt

Payroll Job Code: 006291

Job Location: UCI Campus- Irvine

Percent of Time: 100%

Work Schedule: 40 hrs/wk, flexibility require

Employee Class: Career

Position Summary:

Beall Applied Innovation at the Cove is a state-of-the-art facility designed for conferences, lectures, and academic symposia hosted by UCI and external organizations that advance and support the study, research commercialization, knowledge dissemination, and public policy impacts of the following fields-science, technology, engineering, health sciences, sustainability, and artificial intelligence.

Under the direction of event manager(s), assists in supporting internal campus and external clients' business-related events, conferences, symposiums, program events, banquets, VIP events, etc. Independently manages small to medium, non-complex events.

Total Compensation:

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

$26.92 - $46.36 (Hourly Rate)

Required:

Bachelors' degree in related area and / or equivalent experience / training.

Working knowledge of concepts, principles and practices of event planning and production and public relations. Strong organizational skills, including skill in effectively coordinating and organizing multiple details and deadlines. Excellent organization and prioritization abilities appropriate to effective event calendar scheduling management and event inquiry management. Good interpersonal communication skills and political acumen, including skill in effectively representing the campus, medical center or other university organization to its publics. Good judgment and effective decision-making and problem resolution skills, including skill to recognize and deal effectively and appropriately with real and potential problem areas, including skill to determine the issues / problems that need to be brought to the attention of higher level staff and / or management. Ability to work professionally under pressure and under tight deadlines ensuring excellent customer service support.

Preferred:

Working knowledge of the campus, its programs, policies, mission, goals, objectives, achievements and infrastructure. Ability to work in diverse groups, including but not limited to students, staff, faculty, general public, production personnel, technical operators and performing artists.

Special Conditions Required:

Flexibility to work evenings and weekends, as required by event schedules.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu

Job Opening ID: 56657Reports To: event managerWorking Title: Event Venue CoordinatorDepartment: BEALL Applied Innovation AdminBargaining Unit: 99FLSA: Non-ExemptPayroll Job Code: 006291Job Location: UCI Campus- IrvinePercent of Time: 100%Work Schedule: 40 hrs/wk, flexibility requireEmployee Class: CareerPosition Summary: Beall Applied Innovation at the Cove is a state-of-the-art facility designed for conferences, lectures, and academic symposia hosted by UCI and external organizations that advance and support the study, research commercialization, knowledge dissemination, and public policy impacts of the following fields-science, technology, engineering, health sciences, sustainability, and artificial intelligence. Under the direction of event manager(s), assists in supporting internal campus and external clients' business-related events, conferences, symposiums, program events, banquets, VIP events, etc. Independently manages small to medium, non-complex events.Total Compensation: $26.92 - $46.36 (Hourly Rate)Required:
Bachelors' degree in related area and / or equivalent experience / training. Working knowledge of concepts, principles and practices of event planning and production and public relations. Strong organizational skills, including skill in effectively coordinating and organizing multiple details and deadlines. Excellent organization and prioritization abilities appropriate to effective event calendar scheduling management and event inquiry management. Good interpersonal communication skills and political acumen, including skill in effectively representing the campus, medical center or other university organization to its publics. Good judgment and effective decision-making and problem resolution skills, including skill to recognize and deal effectively and appropriately with real and potential problem areas, including skill to determine the issues / problems that need to be brought to the attention of higher level staff and / or management. Ability to work professionally under pressure and under tight deadlines ensuring excellent customer service support.Preferred: Working knowledge of the campus, its programs, policies, mission, goals, objectives, achievements and infrastructure. Ability to work in diverse groups, including but not limited to students, staff, faculty, general public, production personnel, technical operators and performing artists.Special Conditions Required: Flexibility to work evenings and weekends, as required by event schedules.
Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu


To apply, visit https://careersucirvine.ttcportals.com/jobs/13100386-event-venue-coordinator





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