Career Center

**For full consideration, please upload a cover letter and resume in the attachments section.**

Under direction of the Executive Director of Philanthropic Partnerships in University Advancement, the incumbent is responsible for the administration and reporting for multi-year philanthropic gifts, grants and corporate support solicited by the Office of Corporate and Foundation Philanthropy. The incumbent will work to track a large portfolio of grant awards and organize all aspects of the pre- and post-award grant process with CFP, UA staff and academic stakeholders, including budgeting, grant progress reporting, and data tracking.

LMU believes that diversity and excellence go hand-in-hand, therefore we seek to hire individuals who have a significant potential for cultural contribution in the workplace and a commitment to working effectively with colleagues and donors from diverse backgrounds.

Position Specific Accountabilities

1. Grant Administration (60%)

• Monitor and maintain progress and momentum across various grant projects, within and across different departments of University Advancement and the university as a whole.

• Oversee overall grants flow process, document procedures, and manage all aspects of process implementation.

• Administer all components of the grants cycle, including: database management, grant documentation and grant compliance.

• Prepare and provide accurate grant data, in collaboration with AIS, to internal and external stakeholders.

• Work internally with stakeholders to structure and implement grantmaking requirements and ensure effective workflow. Identify opportunities to optimize existing grant workflow, collaborating with other colleagues across the university to implement while ensuring continued quality and timeliness across all aspects of the grant cycle.

• Analyze budget and expenditure reports and ensure compliance with IRS and LMU--specific regulations for assigned grants.

• Maintain accurate reporting for restricted grant budgets and expenditures.

2. Grant Operations (35%)

• Serve as advisor for grants management system with both internal and external audiences, including troubleshooting and assurance of data integrity.

• Manage all grant data to ensure all funding records, prospective opportunities, paperwork and deliverables are entered into and maintained in database. Provide support to finance team as needed.

• Monitor and complete grant agreements, monthly grant reporting and other related paperwork and deliverables connected with funded programs and projects. Work with key staff to organize reports on activities funded via grants.

• Maintain and communicate UA's grant policy manual and grant calendar of annual obligations for proposals and stewardship reports.

• Track and coordinate fulfillment of all reporting requirements and stewardship reporting for grant income within University Advancement.

• Review incoming advisories from Foundation sources for prospective grant programs that may benefit LMU.

3. Perform other duties and support special projects as assigned or requested. (5%)

Loyola Marymount University Expectations
Exhibit behavior that supports the mission, vision, and values of the university. Promote an environment that supports diversity and inclusivity. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct.

Requisite Qualifications

• Typically a Bachelor's Degree or equivalent experience. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes.

• Minimum two years as grants writer or grants administrator, or four years of advanced administrative support experience; some development experience preferred. Demonstrated experience should include - management of highly sensitive information; management of multiple conflicting priorities; and facilitation of communication between numerous parties.

• Demonstrated knowledge in the areas of: Modern office practices and procedures, telephone and computer techniques, filing systems, and knowledge of university policy and procedure

• Exemplary communication skills (both written and oral) evidenced by background in preparing comprehensive reports and executive summaries incorporating complex, highly technical information.

• Highly developed organizational skills.

• Demonstrated computer competency and preferably knowledgeable of Microsoft Office professional systems.

• Project management skills involving complex variables and project deadlines.

• The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of this position.

#HERC# #HEJ#

Staff Regular

Salary range

$64,480.00 - $71,600.00 Salary commensurate with education and experience.

Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.)