Job Seekers, Welcome to AAAI Career Center
Search Filters
Use this area to filter your search results. Each filter option allows for multiple selections.
University of Alabama, Tuscaloosa
Tuscaloosa, Alabama
NEW! NEW!
University of Southern California (USC)
Los Angeles, California
NEW! NEW!
NEW! NEW!
Marist College
Poughkeepsie, New York
NEW! NEW!
NEW! NEW!
University of Minnesota Physicians
Minneapolis, Minnesota
NEW! NEW!
NEW! NEW!
NEW! NEW!
NEW! NEW!
NEW! NEW!
NEW! NEW!
NEW! NEW!
NEW! NEW!
NEW! NEW!
DBS Bank Limited
Singapore, Singapore
NEW! NEW!
NEW! NEW!
NEW! NEW!
NEW! NEW!
NEW! NEW!
NEW! NEW!
NEW! NEW!
NEW! NEW!
Loading... Please wait.
Details
Posted: 07-Mar-23
Location: Fairfax, Virginia
Salary: Open
Internal Number: 56759
Department: College of Engineering and Computing
Web Announcement:
Office of the Dean
Event Coordinator and Administrative Assistant
The George Mason Office of the Dean, within the College of Engineering and Computing (CEC), seeks a proactive, organized, and self-reliant Event Coordinator and Administrative Assistant. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.
About the Department:
The Office of the Dean is the lead executive office for the College of Engineering and Computing. The College's central goals and strategies are developed within the Office of the Dean, and it serves as the main conduit between the College and other executive level offices within the University as well as with the departments, programs, and centers within the College.
About the Position:
The Event Coordinator and Administrative Assistant will provide event coordination and administrative support to the CEC Dean's Office. The position will be responsible for coordinating CEC wide events such as faculty meetings, degree celebrations, and external conferences. In addition, the position will manage the CEC conference room scheduling and support management of a calendar of events.
Responsibilities:
Event Coordination:
Event Coordinator and Administrative Assistant
The George Mason Office of the Dean, within the College of Engineering and Computing (CEC), seeks a proactive, organized, and self-reliant Event Coordinator and Administrative Assistant. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.
About the Department:
The Office of the Dean is the lead executive office for the College of Engineering and Computing. The College's central goals and strategies are developed within the Office of the Dean, and it serves as the main conduit between the College and other executive level offices within the University as well as with the departments, programs, and centers within the College.
About the Position:
The Event Coordinator and Administrative Assistant will provide event coordination and administrative support to the CEC Dean's Office. The position will be responsible for coordinating CEC wide events such as faculty meetings, degree celebrations, and external conferences. In addition, the position will manage the CEC conference room scheduling and support management of a calendar of events.
Responsibilities:
Event Coordination:
- Serves as main point of contact for assigned CEC meetings/events (e.g. degree celebration, faculty meetings, monthly coffees, Dean's lunches, external conferences etc.);
- Serves as main, central point of contact related to events for department administrative personnel;
- Secures rooms for CEC events using approved University systems (25Live, etc.);
- Handles food and beverage orders for CEC Dean's Office events;
- Submits orders for events using p-card and eVA procurement system, reconciles orders;
- Creates and distributes marketing materials for events internally to faculty/staff;
- Works in coordination with CEC's External Communications Team related to external conferences and events CEC supports and attends; and
- Serves as the primary administrative point of contact for CEC sponsorships and exhibit booth registrations for external conferences and events.
CEC Conference Room Scheduling:
- Primary contact for conference room scheduling for rooms managed by the CEC Dean's Office, including but not limited to conference rooms within the Nguyen Engineering building;
- Distribute and track keys and borrowed items for conference rooms;
- Ensure timely responses to all emails in the vsevents email account; and
- Inputs and approves 25Live meeting bookings for specific CEC managed conference rooms.
Provides Administrative Support to Dean's Office Team:
- Handles scheduling of meetings, appointments, events and travel as assigned by supervisor for other Dean's Office senior staff;
- Monitors deadlines and brings them to attention of supervisor;
- Performs support functions to include: preparing meeting agendas; required logistical set-up; ordering of food; and the preparation and or collection of materials needed for meetings; and
- At the direction of supervisor, provide administrative support and meeting/event coordination for other members of the Dean's Senior Staff.
Required Qualifications:
- Proficiency using e-mail (Outlook), internet, Microsoft Office Suite (Word, Excel, PowerPoint);
- Exceptional written and oral communication skills;
- Ability to handle sensitive and/or confidential materials;
- Ability to juggle multiple projects simultaneously;
- Experience providing administrative and event coordination support (typically 3+ years);
- Experience managing calendars and scheduling meetings; and
- Experience managing and coordinating events and meetings for up to ~150 people.
Preferred Qualifications:
- Familiarity with higher education environment preferred;
- Familiarity with eVA procurement preferred;
- Previous experience working for an executive preferred; and
- Bachelor's Degree in a related field.
Please note that this is not a 100% remote/virtual position, but it is telework friendly. Depending on your department/office, you may have the ability to telework up to 2 days per week.
Mason Engineering: The Future of Engineering is Here
The College of Engineering and Computing at George Mason University is comprised of the Volgenau School of Engineering and the School of Computing. The College is a fast-growing force for innovation in research and education. Ranked nationally in the top 100 in both undergraduate and graduate education, the College boasts 10,000 students in 37 undergraduate, master's, and doctoral degree programs, including several first-in-the-nation offerings. Of the 302 full-time faculty who comprise the College, 93 are tenured, 75 are tenure-track, 82 are instructional faculty, and 52 are research faculty. As part of a nationally ranked research university, its research teams expended more than $70 million in sponsored research awards last year and has projects with over $400 million in current and anticipated awards. Located in the heart of Northern Virginia's technology corridor, Mason Engineering stands out for its research in many leading areas including artificial intelligence, data analytics engineering, cybersecurity engineering, biomedical imaging and devices, autonomous systems, 5G communications, systems architectures, computational biomedicine, community-based healthcare, advanced materials and manufacturing, sustainable infrastructure, and more. The College highly encourages multidisciplinary research and provides faculty with opportunities to work with other disciplines.
George Mason University is the largest and most diverse public research university in Virginia, with an enrollment of 40,000 students studying in over 200 degree programs. Mason is an innovative, entrepreneurial institution with national distinction in a range of academic fields. It was classified as an R1 research institution in 2016 by the Carnegie Classifications of Institutes of Higher Education. Mason is located in the city of Fairfax in Northern Virginia at the doorstep of the Washington, D.C., metropolitan area, with unmatched geographical access to a number of federal agencies and national laboratories. Northern Virginia is also home to one of the largest concentrations of high-tech firms in the nation, providing excellent opportunities for interaction with industry. Fairfax is consistently rated as being among the best places to live in the country, and has an outstanding local public school system.
In conjunction with Amazon's decision to establish a second headquarters in Northern Virginia, the Commonwealth of Virginia announced a multi-year plan to invest in the growth of degree programs in computing. George Mason University has committed to accelerate its plans to increase its capacity in engineering and computing. Some of the university's exciting plans are the launch of the Institute for Digital InnovAtion, a university think tank and incubator to serve the digital economy, and the expansion of its Arlington Campus with a 360,000 square foot building¬–Fuse at Mason Square. Fuse will become the nexus of Mason's transdisciplinary research, entrepreneurship, and academic program efforts in digital innovation, and will unite the public and private sectors in a collaborative alliance to address the world's grand challenges.
Salary: Commensurate with education and experience.
Location: Fairfax, VA
Mason Ad Statement:
Great Careers Begin at Mason!
George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report
Connections working at George Mason University
George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report
About George Mason University
George Mason University is a public, comprehensive, research university established by the Commonwealth of Virginia located in Northern Virginia, outside of Washington, D.C. Mason was initially founded as a branch of the University of Virginia in 1949, and became an independent institution in 1972. George Mason University is an innovative and inclusive academic community committed to creating a more just, free, and prosperous world.
George Mason University has 37,000 students from all 50 states and 130 countries and a residential population of more than 6,000 students. Mason is a vibrant and dynamic community of scholars. 80% of our students are employed within six months of graduation. Nearly two-thirds of the 140,000 Mason alumni live and work in the Washington, D.C., metropolitan area.
Mason is a young university that, in just a short time, has made impressive strides in size, stature and influence. Today, as Virginia’s largest public research university, we are setting the benchmark for a bold, progressive education that serves the needs of our students and communities. To that end, we have 10 schools and colleges devoted to a variety of study.
Mission.
We prepa...re Mason students for the demands of work, social responsibility, and life in an ever-changing global society. University Life's mission statement is core to our work. We support every student at Mason, from orientation through graduation.
George Mason: Patriotism Personified.
George Mason, for whom our university is named, was one of the greatest of the founding fathers of the United States. Mason drafted the Virginia Declaration of Rights, which became a model for the first 10 amendments to the U.S. Constitution, known as the Bill of Rights.
We Are in Virginia. But We Serve the World.
Mason is committed to creating a more just, free and prosperous world. Located in one of the most important political, economic and intellectual hubs in the world, we accept our responsibility to serve others: to help our students succeed, enrich the life of our community, and contribute to solving some of the most complex global problems of our time.
Washington, D.C.: Land of Opportunity.
Mason’s main campus is in Fairfax, Virginia, just 15 miles outside of Washington, D.C. The nation’s capital is easily accessible by car or public transportation.
At Mason, you can enjoy the best of both worlds: a beautiful wooded residential campus and outstanding college experience, as well as numerous internship and recreational opportunities that only a world-class urban setting like D.C. can offer.
You can intern with National Geographic or the Justice Department, visit the numerous museums with your Art History classmates, take a selfie in front of Lincoln Memorial, catch a Nationals baseball game, kayak along the Potomac, or check out the many neighborhoods where you’ll discover lots of great shopping, places to eat, art galleries, music venues, and much more. You can attend events and hear nationally recognized speakers. You’ll run out of time before you run out of things to do.
There’s more to explore. Students participate in a field trip to the Library of Congress in Washington, D.C., organized by the Office of International Programs and Services.
In just a short drive, you can be hiking in the Shenandoah Mountains or walking the boardwalk in either Ocean City, Maryland, or Virginia Beach, Virginia.
Our closest airports are Dulles International Airport and Ronald Reagan National Airport, and Mason is easily accessible by public transportation. Free shuttle buses help you get to the nearest Metro station in Vienna, Virginia, just a short distance from our Fairfax Campus. The Arlington Campus is within walking distance of the Virginia Square-GMU stop on the Orange Line.
Enriching Work Environment.
We will invest in recruiting, retaining, and developing talented and diverse faculty and academic and professional staff. We will create a vibrant campus life in which all members can grow and thrive.
Diversity.
Diversity is one of our core values; everyone is welcome here. Mason was recently named the most diverse university in Virginia by U.S. News & World Report.
We bring together a multitude of people and ideas in everything that we do. Our culture of inclusion, our multidisciplinary approach, and our global perspective makes us more effective educators and scholars.
While at Mason, you’ll be making your own decisions and forming your own view of the world. Engaging with diverse groups of individuals, including students, faculty, and staff, will enrich this experience. You will learn from them, and they will learn from you.
We have a variety of communities here, and you're sure to find a group of people who are like you. The great thing is you'll also be embraced by communities of people who are not like you. At Mason, you'll be in a place where the whole is greater than the sum of its parts.
Interacting with people from a variety of backgrounds will:
•Widen your outlook of the world,
•Show you how to work and collaborate with people of differing views,
•Expose you to new perspectives from people with disparate life experiences, and
•Give you the social skills to interact with all kinds of people.
Diversity also enhances learning and creative thinking by prompting the study of new material and the awareness of fresh viewpoints. The power of many perspectives will boost your capacity to explore original ideas and solutions. Seeing issues in a new way heightens your creativity and problem-solving abilities.
Another benefit: As our nation becomes more diverse, students who learn in a diverse environment will be more competitive in an increasingly global economy. You’ll enhance your critical thinking skills and improve your ability to develop nuanced solutions to real-world problems.
Campus-Wide Accessibility.
Accessibility @ mason provide information regarding the physical access of all campuses and online accessibility of programs and services. Information for disability related services and resources available to all employee, students, and visitors the entire university include physical access to buildings, parking policies, and emergency evacuation procedures.
Accessible.
We are an open and welcoming community. We partner with public and private organizations in our region and around the world. We proactively engage with our community. We define our success by how many talented students with potential we serve, not how many we leave out.
Social and Cultural Venues.
Our venues bring world-class performances to the community through vibrant concerts and events. Community members are invited to take part in many artistic and cultural offerings at Mason. Spaces are also available to rent for your next event.
Show more
Show less
More Jobs from This Employer
https://careers.aaai.org/jobs/18289115/event-coordinator-and-administrative-assistant
Loading. Please wait.
Powered By
